Create Wix Invoices from Your Phone: Tutorial and Before-Send Checklist
Updated: 5 days ago
Looking to simplify your invoicing process and manage your business on the go? This original Flo Dynasty tutorial shows the mobile invoice workflow I shared with business owners. The aim is still useful: prepare a clear invoice with the information your customer needs, then check it before sending.
The video and artwork come from the original article first published in 2023. They may show an earlier app name or interface. Wix’s current help calls the mobile tool the Wix app; do not assume the Wix Studio app and the former Wix Owner app are the same product simply because the old article used those names interchangeably.
Original Flo Dynasty invoice tutorial artwork; the linked video may show an earlier mobile interface.
Watch the original invoice tutorial
Watch my original invoice tutorial on YouTube. Keep the video as an introduction, then follow the current instructions for your actual app and site rather than expecting every old button to appear in the same place.
The useful tasks remain adding the customer and line items, setting the due date, checking the amount and deciding whether to save a draft or send. A tutorial is not a reason to send a practice invoice to a real customer.
Find the current invoice tools
Wix documents a mobile route of selecting your site in the Wix app, then Manage and Manage Invoices under Getting Paid. Labels or availability can differ in your app or account; use Wix’s current mobile invoice guide if your screen differs.
You can also start from Invoices in your site dashboard. Wix separates previewing, saving a draft and sending an invoice; see its current invoice creation instructions.
Before offering online payment, check that your site has an appropriate payment method configured. An invoice being created is not proof that a customer can successfully pay it. Do not assume a particular provider or payment option is available to every business or location.
Prepare the invoice, then check it
Use this as a practical check alongside the current Wix instructions:
Confirm the business contact information and logo the customer will see.
Choose the correct customer and verify the email address.
Give the invoice a clear title and check its issue and due dates.
Describe each product or service clearly, with the agreed quantity and price.
Check the total and any approved discount or deposit; do not add terms you have not agreed.
Review the notes, payment expectations and contact route for questions.
Preview where supported, or save as a draft while you check. Send only when the details and recipient are correct.
Keep taxes and legally required invoice details aligned with advice appropriate to your business. This tutorial does not determine your tax rate or replace your accountant’s review.
Clear line-item descriptions help a customer recognize what they are being billed for. “Website work” can be vague; use the agreed project or milestone description without including private account credentials or confidential customer information.
A share link is not a harmless draft preview
Wix warns that creating a share link for a draft invoice marks it Sent, and that action cannot be undone. If you are still checking a draft, use the available preview or save controls—not Share Link as a practice step. See the warning in Wix’s mobile invoice management guidance.
Never post a customer’s invoice link in a public comment, social post or shared training screenshot. Check the recipient before sending or resending anything.
After sending, verify the actual status
Do not treat Sent or Viewed as payment. Wix’s Paid status can mean an online payment or a payment you manually recorded; check the underlying payment record rather than assuming the label proves money has reached your bank. Its mobile guide explains invoice status meanings.
If a customer cannot find an invoice, first check the recipient details and whether it was actually sent. Coordinate a resend or alternate delivery with that customer rather than creating duplicate bills. Keep any bookkeeping correction tied to the actual invoice and payment records.
Work with Flo
Need help understanding a website or digital-tool workflow? Explore current Flo Dynasty services and read the scope before choosing. If you’re not sure which option fits, tell me what you need. This article does not announce a class date or a new coaching package.
For related website publishing work, see my Wix blogging tutorial. Its date and interface context matter too—use current Wix guidance when screens differ.
About Flo
I’m Latesha “Flo” Isaac, the founder of Flo Dynasty in St. Thomas, U.S. Virgin Islands. I’m an event-media creator, website designer and educator with 20+ years in IT. I share authentic Virgin Islands stories and practical ways to use technology. Get to know Flo.
Stay connected with Flo
Subscribe to Flo Dynasty on YouTube for more tutorials. Follow the Flo Dynasty WhatsApp Channel for useful business articles and Virgin Islands updates. Never post customer billing details there for public troubleshooting.
Which part of preparing an invoice slows you down: explaining the work, checking the amount, or understanding the draft and sent status? Share only the general question in the comments.
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Updates
October 23, 2026: I preserved the original tutorial artwork and video link, moved the image to the start of the body, and refreshed the layout and related resources. I checked the linked Wix guidance for the mobile route, draft and sent statuses, and the warning about share links. No real invoice or customer billing information was used to test this article.
Read my policies and disclaimers for information about content use and disclosures.
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